Getting Organized

As covered in two previous articles, to succeed you need to NAME and WANT whatever product or result you are after. The third component is GETTING ORGANIZED.

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“The purpose of organization is TO MAKE PLANNING BECOME ACTUALITY.” — L. Ron Hubbard

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When you organize, you decide which steps you will take to get the product. You remove or deal with distractions or opposition to your production. You work out the rules to ensure production occurs.

As a manager, you ensure your staff knows what to do, where to do it, how to do it and when.

Exceptional organization includes contingency plans. What will you do if certain things go wrong? If someone drops the ball, who picks it up?

Well-organized operations make it simple for all employees to follow the set procedures. For example, McDonald’s restaurants can train a high school student to run the cash register, fill orders and provide good service with just a few days of training. Everyone in McDonald’s does it the same efficient way, from Boise to Berlin.

Successful individuals are also well organized. They get the most possible productivity with the least amount of time and effort. Their living space is orderly and clean. Their possessions are kept in good working order and easy to locate. They are punctual. Dependable. Efficient.

They stay on top of the routine actions necessary to successful living. Their cars run well, their desks are clean and their closets are orderly. They get things done.

You, too, must be organized to achieve your dreams.

Six Key Ingredients

L. Ron Hubbard lists six essential parts of good organizing.

1. Observation: Before you start, make sure what you want to produce or accomplish is actually valuable.

Restaurants, businesses, books, products and services that fail usually fail because no one wants them. The entrepreneur is so excited, he or she forgets to observe what people need and want.

Individuals who succeed are good observers. They understand what is going on. They can see what they need to do. They observe before acting.

For example, before deciding you are outraged at someone, you look. You observe if he or she means to insult you.

Before starting anything new, such as a new business, a new house, a new school, a new project or whatever, you observe. If it’s a new job, you look at the other employees to see if they are happy. You look at the company’s customers to see if they are satisfied. You carefully look where you will be working.

When organizing your employees or your home, you look at the current scene. You do not assume anything. You listen to no one. You observe for yourself so you can more accurately do the rest of the steps.

2. Planning: List all the steps you will need to take to reach the final result. Make sure the steps are doable and not based on fantasy.

Start with the end result and work backward.

For example, you want to build a new house. You start by writing down a complete description of the house. This is the end result. You then work backward to work out the steps. The last step is the house is inspected. Before that the landscaping goes in. Before that the carpet is laid. And so on.

3. Communicating: Talk to those who will help you, work with you or do the work. Coordinate your actions with those who are involved.

For example, you have problems if you plan a large family without talking it over with your spouse. If you assume a bank will give you a loan after you order expensive equipment. When you change your business without discussing it with your partners.

4. Supervision: Train yourself or others on what it will take to get the job done. Resolve any barriers to the final result. Give the orders.

Everyone is a supervisor, even if just yourself. Someone has to put things into motion.

If no one supervises the activity, it dies from lack of attention.

5. Production: Throw yourself and others into the task. Focus on accomplishment. Do whatever you need to make the plan into an actuality.

Until this point, it’s been all thinking and talking. Now you take action.

Because you have properly organized the activity, you get more done in less time. Your planning steps pay off.

6. Users: Make sure whoever receives your product or service is satisfied.

For example, a new software program that is incredibly powerful, but too complicated for anyone to use, will not lead you to your dreams until you change it.

As an employee, your user may be your boss, your customers or your coworkers. For example, you might think you do a good job, but unless your customers agree, you won’t make much money.

Constantly improve your final product or service. Delighting your users is essential to your ultimate success.

Summary

NAME your product. Get very specific about what you need to produce or accomplish.

WANT your product. Raise your desire and passion to the highest levels possible.

ORGANIZE yourself and the activity. Use the six ingredients to quickly and efficiently reach your goals.

With all three factors in place, you perform better, accomplish more and make your dreams into reality.

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